Kids soccer team with female coach.

How to Simplify Management for Your Sports League

ACTIVE Network
April 22, 2021

How to Simplify Management for Your Sports League

Let’s be real: nobody gets into sports league management for the headaches and admin work. You’re in this role because you love the sport and the kids, not because you’re a spreadsheet enthusiast. But don’t lose hope; you’ve still got a shot at becoming an all-star sports organizer. And the best way to start is by creating a more efficient game plan. 

Specifically, that means cutting down on all those management tasks. You know the ones we’re talking about: registrations, building rosters, sending emails out to players and their parents. Basically all the tedious stuff you didn’t know you signed up for. Building a system that simplifies and automates those tasks nets you more hours with your team and kids instead of toiling away at admin work. 

Let’s run through these management to-dos, play by play, to show you how to streamline them:

Online Sports Registration 

Every league organizer knows how painful the sports registration process can be. Getting players signed up on paper is tedious and inefficient, especially when you’re trying to manage dozens of other administrative tasks. So why not back up a step and run a smarter play? Clear off the tactics board and let’s talk online registration.

With the best sports league management software, you can say goodbye to all those piles of illegible paper forms forever. Online sports registration makes it easy for parents and players to sign up on any device at any time, so you get their info without having to transcribe it into an excel sheet first. It’s quick, accurate, and simply better for every member of the team. 

Online Payment Processing

Between all those missed payments, bounced checks, and errant stacks of loose cash, it can feel impossible to keep your league’s finances organized. Thankfully, there’s a better option: online payments with automated plans and reminders. 

Online payment processing is a game-winning tool for your program. When you collect and process payments online, you won’t have to fret over loose cash piles or trips to the bank. These tools even allow you to set up family-based accounting options, coupon codes, and automatic payment reminders to keep everyone informed, provide more flexible options for league families, and ensure any outstanding payments get resolved right away. 

League Roster Creation/Management

How many hours have you spent manually scooching coaches and players between paper forms or Excel sheets? Categorizing team members takes way too much time out of your already-swamped schedule – and building a roster that’s fair to each player and compliant with league regulations is a puzzle in itself. 

The solution? Team roster software. These intuitive tools built for sports organizers make even the most complex league rosters more manageable. For example, you can use them to automatically generate rosters based on set parameters, like age or even skill level. All it takes is a couple clicks to sort players or coaches into all-star teams. No paperwork. No cluttered sheets. And much less stress! 

Best of all, you can use this sports league management software to post rosters directly to your website – or send them to board members, volunteers, or coaches online.

League Communication Tools

Group communication has to be one of the most stressful parts of managing a sports league. You send hundreds of emails to coordinate with parents, players, volunteers, coaches, and board members, and that’s often a full-time job in and of itself. But what if there was a system to make sending all those updates and deadlines faster and easier?

Some of the best sports league management software includes built-in smart email tools, which you can use to streamline communication across your entire league. These handy tools let you create professional email templates for almost any message (from field changes and fee deadlines to sponsor special offers) and target them at the exact audience you want. You can even use your sports league management software to track your email results and improve them over time!

ACTIVE: Your Ticket to Sports Management Stardom

ACTIVE’s Sports League Manager is a game-changer for your program and workflow. This comprehensive tool lets you coordinate every part of your association from one convenient online system, including all those admin to-dos we unpacked earlier. As the best sports league management software on the market, this solution will help you streamline your work, maximize league revenue, and start having fun with your players again. 

Want to see the Sports League Manager in action before you sign up? No problem. Just book your free demo of our online sports league management software. Take a few minutes to fill out the form, and we’ll get right back to you to arrange a tryout. We’re excited to work as part of your team – and help your sports league take it to the next level. 

Set yourself up for success.

See how ACTIVE can help your organization grow.
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